Booking & Operations Platform

Online booking software for service businesses

Take online bookings, charge deposits to stop no-shows, and run multiple locations from a single dashboard — built for tours, studios, charters, and rentals.

Free to start
Set up in minutes
No credit card
Get Started for Free
Stripe + Stripe Terminal payments
Public REST API & webhooks
Built in Pensacola, FL

Bookings without the chaos

Whether you're running 5 sessions a day or 500, Caldasa keeps the calendar honest — real-time availability, automatic conflict checks, and deposits collected before the customer leaves the page.

Today's bookings
just now
Sarah Johnson · Sunset paddleboard
2:00 PM · Downtown dock · 2 guests
Confirmed
Mike Chen · Yoga · Intro
3:30 PM · Westside studio · 1 guest
Confirmed
Lisa Park · Sail charter
5:00 PM · Eastside marina · 4 guests · deposit pending
Hold

Conflict-free by default

  • Resource-aware availability
  • Deposits captured at checkout
  • Automated confirmations & reminders

Caldasa runs the same booking pipeline whether the reservation comes from your front desk, your website, or a third-party integration — same conflict checks, same payment rules, same audit trail.

Try it free

Every customer in one place

Stop digging through inboxes and POS exports. Booking history, signed waivers, notes, lifetime value, and outstanding balances live on one customer page — searchable in a keystroke.

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Customer panel
186 active
Sarah Johnson
12 bookings · LTV $1,840
Active
Mike Chen
5 bookings · waiver signed
Active
Lisa Park
3 bookings · balance $48
Owes
Event
On sale
Sunset Sail · Saturday 7pm
Tickets sold
42/60
Revenue
$2,520
Hold list
7
General admission $60 · 32 sold
VIP · cocktail included $110 · 10 sold

Sell tickets. Run events. Take payments.

Spin up a ticketed event in minutes — multiple price tiers, capacity caps, hold lists, and online checkout — with revenue and attendee data flowing straight into the same customer panel as your bookings.

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Booking software pricing
that scales with you

Start free. Upgrade when you outgrow Calendly and the spreadsheets — not before.

Save up to 20%

Starter

$19 /month

For small teams getting started.

Plan includes:

  • Up to 5 staff members
  • 1 business location
  • Shift scheduling
  • Client management
  • Email support

Add-ons

SMS reminders $10/mo
Online booking widget 1st month free
Get Started
Most Popular

Pro

$49 /month

For growing teams at scale.

Plan includes:

  • Up to 25 staff members
  • Up to 5 business locations
  • Shift scheduling
  • Client management
  • Team permissions & roles
  • Priority support

Add-ons

SMS reminders $10/mo
Online booking widget 1st month free
Get Started

Scale

Custom

For high-volume operations.

Plan includes:

  • Unlimited staff members
  • Unlimited locations
  • Team permissions & roles
  • Dedicated account manager
  • Custom integrations & SLA
  • Dedicated Slack support

Add-ons

SMS reminders Volume pricing
Online booking widget Included
Talk to Sales

Questions? We've got answers

Quick answers to common questions.

What does Caldasa provide?
Caldasa is the operations backbone for service-based businesses. Run reservations across every resource you own (boats, rooms, equipment, instructors), keep one customer record across bookings + tickets + merchandise, sell ticketed events, capture deposits and waivers, and let staff and door scanners hit the same API. One tenant, one panel, one source of truth.
What makes Caldasa different from other booking platforms?
Most booking tools were built for a single calendar. Caldasa was built around resources, locations, and customers — so the same pipeline handles a 1-on-1 lesson, a 12-seat sail, a ticketed event, and a kiosk check-in without bolt-ons. Multi-location ops, hardware terminals, and a public REST API are first-class, not Enterprise add-ons.
How quickly can I get started?
Most teams are taking real bookings within an afternoon. The onboarding checklist walks you through locations, resources, services, deposit policy, and a public booking link in 10 steps. CSV imports for customers and historical bookings finish the picture.
What integrations do you support?
Stripe (online + Terminal hardware), QuickBooks Online for orders/invoicing export, email/SMS providers for confirmations and reminders, and a public REST API + webhooks for everything else. If you can hit a URL, you can integrate Caldasa.
What kind of support do you provide?
Email and chat on every plan. Pro plans add priority response and onboarding sessions. Scale tier includes a dedicated account manager, shared Slack channel, and an SLA on response and uptime.
Can I migrate from another booking tool?
Yes — bring your customers, historical bookings, gift cards, and waiver records via CSV import. We've migrated teams off Mindbody, Acuity, FareHarbor, Bookeo, and homegrown spreadsheets. Talk to sales for a hands-on migration if you have more than ~5,000 customers.
Do you support multi-location operations?
Yes. Caldasa is built around tenants and locations from day one — each location has its own resources, staff, hours, and reporting, but you manage everything from a single panel and one customer database.
Can I sell tickets and merchandise too?
Yes. Ticketed events sit on the same booking engine (capacity caps, hold lists, multiple price tiers). The Orders module handles merchandise, gift cards, and add-ons, all reconciled into one customer ledger.
Do I need a developer to use Caldasa?
No — the portal does everything most teams need without code. The public API and webhooks are there if you want to build a kiosk app, sync with a custom site, or pipe data into BI tools.
Can I take payments at the front desk?
Yes. Stripe Terminal is built in — tap-to-pay, chip, swipe — with the same orders ledger and refund flow as online payments. Tips, deposits, and balance-dues all flow through one reconciled record.